“It’s useful to have a calendar on which you can note both time-specific and day-specific actions.”.The calendar is also the place to keep track of things you want to know about on specific days-not necessarily actions you’ll have to take but rather information that may be useful on a certain date. These are things that you need to do sometimes on a certain day, but not necessarily at a specific time. There are three things go on your calendar: Those about things that just need to get done as soon as possible.Those about things that have to happen on a specific day or time. Reminders of actions you need to take fall into two categories: Allen defines a project as any desired result that can be accomplished within a year that requires more than one action step.“Being organized means simply that where something is matches what it means to you.”.If the action will take longer than two minutes, and you are the right person to do it, you will have to defer acting on it until later and track it on one or more “Next Actions” lists. If the action will take longer than two minutes, ask yourself, “Am I the right person to do this?” If the answer is no, delegate it to the appropriate entity. If an action will take less than two minutes, it should be done at the moment it is defined. If it is actionable, you have three options: The item is potentially useful information that might be needed for something later. No action is needed now, but something might need to be done later. If it is not actionable, there are three possibilities: When you’re processing an item, ask yourself, “What is it?” and, “Is it actionable?” You must have as few capturing buckets as you can get by with.Every open loop must be in your capture system and out of your head.The Three Requirements to Make the Capturing Phase Work
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